The compliance issue for recruitment agencies hasn’t gone away, even though it’s been replaced over the last six months by another C word (whispers…COVID). Compliance is a massive issue and as the recruitment sector begins to get back to ‘normal’ (whatever that looks like now) it’s important that recruiters are making sure they have efficient and effective processes in place to ensure all relevant pre-employment checks have been carried out diligently.

For many recruiters, a compliance spreadsheet is the tool of choice, with consultants needing to log in and update it every time a candidate has signed their contract or sent in a copy of their passport. This personal information is sometimes stored in a folder on the computer or in someone’s inbox, however with the new Evertime compliance module, it’s all safely stored in Evertime’s secure cloud. 

This is now a thing of the past. Here’s 7 brilliant benefits of Evertime’s brilliant new compliance module:

  1. Each recruitment agency can set up their own process

 

Within the compliance module, you’ll be able to design your own process depending on whether you are recruiting PAYE workers, contractors through a limited company or via an Umbrella company. We’ll give you all the tools you need so that you can create the compliance process for your agency in Evertime!

Even better is the ability for the candidate, client or agency to upload the information, which will reduce the admin burden on your team.

 

  1. No more compliance spreadsheet

 

Many of our clients have a compliance spreadsheet that they use to track when their candidates are ready to work. This not only means you’ve got to put in additional effort to log in and search for the right candidate, it’s also unreliable (what if the file corrupts), clunky and inefficient to log in to yet another file.

With Evertime’s compliance module, you’ll be able to manage your candidate’s compliance in a system that you’re using all the time already!

 

  1. Compliance for PAYE employees and contractors working under a Limited Company or Umbrella Company

 

The brilliant Evertime compliance module can be customised to suit the type of candidate you’re recruiting. You can set up your compliance ‘packs’ to include all the steps you need to help you manage your PAYE employees and contractors who are working either under a Limited Company or Umbrella Company.

 

  1. Complete overview of candidate compliance

 

Through our advanced reporting tools, you can see the status for each candidate all in one place, including the actions the candidate, client and consultant need to take to get the compliance signed off. The handy toolbar also lets the consultant and the candidate know how much more they need to complete to achieve compliance so that they are ready for work.

 

  1. No compliance, no wages

 

You can set the system to make sure that any timesheets without the necessary compliance won’t go through.  By setting up a hard stop, it means the candidate won’t get paid, which is likely to be very motivating when you’ve been chasing them to upload their passport!

 

  1. Comprehensive audit trail

 

All the documents you need for compliance (passport, driving license, eligibility to work, professional qualifications) can be stored against the individual candidate record. That way, if you need to check or review their compliance, all the information you need about a candidate is stored safely in our cloud-based system.

 

  1. Candidates have access to their own records

 

Although a candidate won’t have access to the compliance module, they will be able to upload their contracts, passports and licenses themselves through the candidate portal, which reduces the admin burden on your busy consultants.

 

How can I get hold of the Evertime compliance module?

It’s brilliant isn’t it! We know you’ll all be keen to add this to your Evertime solution and it will be available this autumn. At the moment, we have a few recruitment agencies using the system to ensure everything is working exactly as it should do. This is very standard and we always look for new releases to be tested out with our customers.

If you’d like a pre-demo of the new Evertime Compliance Module, please get in touch with RJames@edenoutsource.co.uk

Want to know more about compliance? Get in touch with BStanding@edenoutsource.co.uk and we can send you a copy.

Tuscam House
Trafalgar Way
Camberley
Surrey
GU15 3BN
©2019 Eden Outsource Limited
Company Reg: 04384396
VAT Number: 795281783
Tuscam House
Trafalgar Way
Camberley
Surrey
GU15 3BN
©2019 Eden Outsource Limited
Company Reg: 04384396
VAT Number: 795281783
©2019 Eden Outsource Limited
Company Reg: 04384396
VAT Number: 795281783
Tuscam House
Trafalgar Way
Camberley
Surrey
GU15 3BN

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