Case Studies
An accurate and professional payroll solution for Team Factors.
Team Factors provide invoice factoring for recruitment agencies plus bureau services to take away their back-office headache. With an out-dated, Excel based system in place, they chose to partner with Evertime to improve their payroll services for their clients.
Evertime allows Team Factors to provide a more accurate and professional service to payroll contractors for their clients. In addition, Team Factors now completes their client invoicing in just an hour a week compared to over a day!

Evertime offers a range of other benefits to help Team Factors and their clients to be more efficient and effective. The single portal means Team Factor’s clients can update their contractor information, meaning they are always working with up to date information.

Plus, as Evertime is cloud-based, recruitment agencies can input their timesheet details via a mobile phone, tablet or laptop and contractors also have a simple way to access their timesheets, which are stored in one place.

Operations Director Lizzie Williams said: “Evertime has allowed us to provide a highly accurate and professional payroll service for our recruitment agency clients. The portal is incredibly helpful – it’s a central place for them to enter their timesheet information. The reporting in Evertime means we can ask our clients to double-check the payroll so that their contractors receive the correct pay every week.”

“A number of our existing clients now use Evertime and it has helped us to win two new clients recently. A large proportion of our client base is healthcare recruiters and given the pressures on this sector currently, we can already see that using Evertime has helped them to accurately payroll contractors. Evertime is a core part of our offer for new clients as well as being a brilliant benefit for our existing clients.”

It’s another world in terms of compliance, data integrity and efficiency.

With between 500 – 600 contractors working for them each week, Red Snapper Staffing needed a reliable Pay & Bill solution to allow them to pay their contractors accurately and on time.

Having previously used a manual system, they needed a reliable and scalable solution to payroll their contractor-base up to £2 million every month. They chose Evertime SaaS because they wanted a system that was easy to set up and use that would allow them to scale their contractor base without dramatically increasing their back-office costs.

Finance Director at Red Snapper Group, Helen Jerrold said: “We’ve seen an efficiency saving of about 75% by introducing Evertime to manage timesheets and payroll for our contractors. As a staffing agency, we live and die by our ability to pay people accurately and on time – so a system that was 100% reliable was our main priority.”

“The ability to integrate our front office system to the payroll and timesheet software protects the integrity of the data, which is absolutely invaluable to us as we can manage large volumes of joiners and leavers accurately. It’s another world in terms of compliance, data integrity and efficiency.”

“The software is very easy to use and highly intuitive. When we set the system up, we were able to upload the data very easily and go live with one customer at a time as this was more manageable for us. The Evertime team were with us all the way and we have a great relationship with them. The software is constantly evolving and over the years we have spoken with them about improvements we’d like to make to the system which are then implemented very quickly.”

“For Red Snapper, we liked that Evertime was part of a wider group and could offer payroll and umbrella services, both of which we have utilised.”

“We are delighted with the investment in Evertime and it’s really helped us to manage our contractor-base quickly and effectively.”

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Payroll now takes 2½ hours each week not 2½ days!

London based recruiter Joss Search had been running their payroll manually for a number of years – this took a highly skilled member of their team up to half a working week to do. Having scaled during their eight years in business and with ambitious plans for further growth, director Ben Heathorn knew that something needed to change.

“Our manual methods simply took too long for us to process. Data needed entering and reconciling in multiple systems so there was potential for human error. We know that as a staffing agency, getting people’s pay right is incredibly important to them obviously, but also getting it wrong would be detrimental to us as a business.”

“We needed a system that could allow us to scale up our temporary staffing services to clients – at the time we had about 70 temps out working for us every week and we now have over 100 with the possibility to add more to that because we’ve got a robust solution in place to allow us to grow.”

“With Evertime, we have not only got a back-office software product to help us run an effective payroll, but the additional support that the team provide to make sure we are fully compliant around tax and IR35 has been invaluable. We aren’t payroll experts (and nor should we be), but to be able to access support, training and mentoring from the Evertime account management team has ensured all of our systems and processes are fully compliant.”

“As a recruitment agency, we have done a lot of work to implement systems that will help us to grow and Evertime has been a fundamental part of that. We have worked with a 3rd party integration software specialist so that Talent Rover, our front-office CRM system pulls in all the client, candidate and placement data in to Evertime, so that we’re inputting the data once and using it across our systems.”

“In addition to the time saving that Evertime provides, it now allows us to calculate accurate margin figures as we are working with real-time data – using Evertime allows us to make better decisions and be more responsive.”

YEARS

EVERTIMING

THOUSAND

HAPPY USERS

THOUSAND

TIMESHEETS PER ANNUM

£ MILLION

BILLINGS PER ANNUM

THOUSAND

PAYMENTS PER MONTH

CUSTOMERS

AND COUNTING!

Primary Locums save 2-3 days every month with Evertime to automate timesheet management!

Primary Locums provide bank staff to GP surgeries across the North East. Before using Evertime for timesheet management, locum staff manually completed their timesheet and submitted them either by post or via email by taking a photo of the paper form.

Louise Swinburne, director of Primary Locums said: 

“My team saves between 2-3 days every month because we now use Evertime to process our timesheets. By automating the process, we not only save time, but it has given the potential to grow more easily by allowing us to manage more bank staff with our current team.”

    “We had used another app before, but it just didn’t work for our business and took us more time than it saved! We were recommended to use Evertime by Influence and the ability for both front and back office systems to talk to each other was brilliant – both systems were the perfect fit for us. Our systems and processes work seamlessly, and this investment means we’re able to grow our agency.”

    Key benefits of Evertime for Primary Locums:

    • Easy for contractors to use so timesheets are submitted quickly
    • Removed the issues of human error when inputting timesheet
    • Fast to set up, implement and excellent ongoing service
    • Invoices to customers get paid faster without delays due to timesheets not being processed
    • A robust system that can help the agency to scale as more bank staff join
    • Saved 2-3 days of administration time every month
    Pay As You Grow
    Monthly payment per contractor with our transparent, dynamic pricing.
    CONTACT US FOR A QUOTE
    Evertime Customers

    Team Factors

    Evertime allows Team Factors to provide a more accurate and professional service to payroll contractors for their clients. In addition, Team Factors now completes their client invoicing in just an hour a week compared to over a day! Plus, as Evertime is cloud-based, recruitment agencies can input their timesheet details via a mobile phone, tablet or laptop and contractors also have a simple way...

    Red Snapper

    We’ve seen an efficiency saving of about 75% by introducing Evertime to manage timesheets and payroll for our contractors. As a staffing agency, we live and die by our ability to pay people accurately and on time – so a system that was 100% reliable was our main priority.

    Rethink Group

    Our ultimate objective was to reduce cost and time spent on back office activities.  With Evertime we have achieved this. It is a feature rich system that automatically updates from our front office software every hour. The implementation of Evertime has been a huge success.

    Joss Search

    We needed a system that could allow us to scale up our temporary staffing services to clients – at the time we had about 70 temps out working for us every week and we now have over 100 with the possibility to add more to that because we’ve got a robust solution in place to allow us to grow.

    Team Factors

    Evertime allows Team Factors to provide a more accurate and professional service to payroll contractors for their clients. In addition, Team Factors now completes their client invoicing in just an hour a week compared to over a day! Plus, as Evertime is cloud-based, recruitment agencies can input their timesheet details via a mobile phone, tablet or laptop and contractors also have a simple way...

    Red Snapper

    We’ve seen an efficiency saving of about 75% by introducing Evertime to manage timesheets and payroll for our contractors. As a staffing agency, we live and die by our ability to pay people accurately and on time – so a system that was 100% reliable was our main priority.

    Rethink Group

    Our ultimate objective was to reduce cost and time spent on back office activities.  With Evertime we have achieved this. It is a feature rich system that automatically updates from our front office software every hour. The implementation of Evertime has been a huge success.

    Joss Search

    We needed a system that could allow us to scale up our temporary staffing services to clients – at the time we had about 70 temps out working for us every week and we now have over 100 with the possibility to add more to that because we’ve got a robust solution in place to allow us to grow.

    Team Factors

    Evertime allows Team Factors to provide a more accurate and professional service to payroll contractors for their clients. In addition, Team Factors now completes their client invoicing in just an hour a week compared to over a day! Plus, as Evertime is cloud-based, recruitment agencies can input their timesheet details via a mobile phone, tablet or laptop and contractors also have a simple way...

    Red Snapper

    We’ve seen an efficiency saving of about 75% by introducing Evertime to manage timesheets and payroll for our contractors. As a staffing agency, we live and die by our ability to pay people accurately and on time – so a system that was 100% reliable was our main priority.

    Rethink Group

    Our ultimate objective was to reduce cost and time spent on back office activities.  With Evertime we have achieved this. It is a feature rich system that automatically updates from our front office software every hour. The implementation of Evertime has been a huge success.

    Joss Search

    We needed a system that could allow us to scale up our temporary staffing services to clients – at the time we had about 70 temps out working for us every week and we now have over 100 with the possibility to add more to that because we’ve got a robust solution in place to allow us to grow.

    Just some of our customers

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    ©2019 Eden Outsource Limited
    Company Reg: 04384396
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    Tuscam House
    Trafalgar Way
    Camberley
    Surrey
    GU15 3BN
    ©2019 Eden Outsource Limited
    Company Reg: 04384396
    VAT Number: 795281783
    ©2019 Eden Outsource Limited
    Company Reg: 04384396
    VAT Number: 795281783
    Tuscam House
    Trafalgar Way
    Camberley
    Surrey
    GU15 3BN

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